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Policies

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We provide the community with open access to the world of information and ideas, encouraging lifelong learning and personal growth in a welcoming environment.

Purpose

  • The following policy, as specific to the Deerfield Public Library’s 3D Printer, establishes how this technology may be accessed and utilized by library patrons: 

Print Requirements

  • Patrons can only use filament supplied by the library. 3D prints of up to 50 grams are free. Larger 3D prints will be charged 10 cents per gram over 50 grams.
  • The 3D printer must be used only for lawful purposes. It may not be utilized to create a weapon of any kind or objects that:
    • Are prohibited by local, state, or federal law.
    • Are inappropriate for the library and public environment.
    • May cause harm, be unsafe, or pose an immediate danger or threat to oneself or the well-being of other community members.
    • Are subject to a legal copyright, patent, or trademark.
  • A DPL staff member shall review each object file before it is cleared for 3D printing, and the library retains the right to refuse or deny any 3D printing request.

Scheduling

  • Files are printed on a first come first served basis, and we cannot guarantee prints will be completed by any given date or time.

Disclaimer

  • The Deerfield Public Library is not liable for injuries, property damage, or failure of function caused by objects or materials made through the utilization of our 3D printers.
  • Due to the nature of 3D printing, no file is guaranteed to print successfully, and minor flaws and imperfections can be expected, such as small cracks and warping at the bottom of the print.  The Library will not refund any prints with minor imperfections, but staff will do its best to notify patrons if a print is likely to have imperfections when they review the print file for approval. 
  • Since 3D printing is a visual process, complete and total patron privacy is not a possibility. However, the library will not offer or provide information about a 3D print requester to third parties.
  • The Deerfield Public Library is not responsible for 3D prints that are unsuccessful on our 3D printer. However, the library staff will  do our best to help in completing each 3D printing job successfully.

The above policy is subject to change or amendment through the Deerfield Public Library at any point in time.

Adopted by DPL Trustees: June 21, 2017
Approved November 16, 2022

The Library’s Public Bulletin Board, Display Space, and Information Distribution Spaces provide visitors with information about cultural, educational, civic and charitable activities and services in the area. The Library also provides limited space for promotional materials for local services and for general interest displays.

  • The Library cannot post advertisements of products or services offered by commercial organizations or iniduals; requests for contribution; petitions; electioneering.
  • All displayed materials must be approved by a Library staff member. Placement and duration of display is at the discretion of Library staff.

The Library maintains a public bulletin board in the Library Lobby.

  • Organizations should submit posters or announcements at the Information Desk for posting.

The Library maintains a public display space in Youth Services.

  • Library staff coordinates with area schools and home schooled families to display children’s artwork throughout the school year.

The Library maintains two public information distribution spaces.

  • Adult Services: Service organizations, nonprofits, and government agencies serving area residents should submit materials for display and distribution at the Adult Services Desk.
  • Youth Services: Organizations providing social services, educational and recreational opportunities to children and families should submit materials for display and distribution to the Youth Services Desk.

REVISED April 2, 2015
Board approved April 15, 2015

Approved July 21, 2021
Updated May 18, 2022

PHILOSOPHY
REGISTRATION
TYPES OF LIBRARY CARDS
LOAN PERIODS, LIMITS, AND FEES
RENEWALS
RESERVES/HOLDS
BILLED ITEMS
GUIDELINES FOR DETERMINING DAMAGE
LOST/DAMAGED MATERIAL AND OTHER FEES
MATERIALS DISCLAIMER
LINKin
LINKin LOAN PERIODS, LIMITS, AND FEES
INTERLIBRARY LOAN
INTERLIBRARY LOAN PERIODS, LIMITS, AND FEES

PHILOSOPHY

The Deerfield Public Library’s mission is to provide its community with open access to the world of information and ideas, encouraging lifelong learning and personal growth in a welcoming environment. Our circulation policies aim to facilitate the mission by outlining guidelines for patron registration and use of library collections.

REGISTRATION

Patrons assume full responsibility for the return, damage, or fees for materials loaned under this policy and hold the Deerfield Public Library harmless of any materials.

TYPES OF LIBRARY CARDS

RESIDENTS AND PROPERTY OWNERS OF INCORPORATED DEERFIELD are taxed for library service on their real estate tax bills.  A Deerfield Library card can be obtained upon display of a valid government-issued photo identification card and proof of current address within incorporated Deerfield.  Adult Deerfield resident and property owner library cards will not expire once the address is annually verified through a third-party address verification service.  Acceptable proof of current address includes:

  • Driver’s license
  • Current utility bill (i.e. gas, electric, insurance)
  • Current tax bill
  • Rental or lease agreement
  • Bank statement

Children under the age of 18 must have a parent or guardian fill out the application form. The parent/legal guardian will be responsible for any material checked out on the child’s card and assume full responsibility for the return, damage, or fees for materials loaned under this policy.

Nannies and Au Pairs who live with a family in incorporated Deerfield may receive a Deerfield Library card with a picture ID and a caregiving contract that includes proof of the living arrangements in Deerfield.

Temporary cards can be issued to extended-stay residents residing in hotels/motels that are in incorporated Deerfield (currently Residence Inn or Red Roof Inn).  Residents must provide written proof from the hotel/motel of an extended stay of at least three months and a valid picture ID.

Teacher cards are issued to teachers who work in Deerfield School District 109 through an approved intergovernmental agreement. Teachers must show a valid picture ID and have prior approval from the school district. The Library reserves the right to limit services.

RESIDENTS OF RIVERWOODS, BANNOCKBURN OR UNINCORPORATED DEERFIELD are not taxed for this service and may choose to purchase it.  State law uses the high school district (District 113 for these areas) to determine the public library from which to obtain a library card.  (Deerfield Public Library for most residents of these areas).  Purchased card-holders are entitled to the same services as taxed card-holders.

The cost of library service for residents outside the boundaries of incorporated Deerfield is determined by the EAV (the equalized assessed value) multiplied by the current tax rate for library service for Deerfield taxpayers.  The EAV of the resident’s home and property is approximately 1/3 the real estate value.  The cost of library services will be calculated on all taxable parcels included in the non-resident property owner’s principal residence.  Residents of Riverwoods, Bannockburn, or unincorporated Deerfield should present a current tax bill.  A chart is available in the Patron Services Department to determine the cost of library service.

Renewal of purchased library service:  By law, purchased cards expire each year and may be reissued in subsequent years.  Purchased library cards show the expiration date on the back.  Full privileges are given to all members in the household.  Parents and legal guardians assume full responsibility for the return, damage, or fees for materials loaned under this policy for children under the age of 18. Cards may be used at almost any area library.

Illinois State law provides that the annual fee for a non-resident renter is 15% of the renter’s monthly rent.  For verification purposes, the renter shall provide the Library a state photo ID along with a copy of the lease proving current residency in the Deerfield Public Library Non-Resident Service Area.

Payment for purchased library service may be made in cash, by check, or by credit card.  Cards must be paid in full at the time of purchase.  Additional cards for family members in the same residence may be obtained at no additional charge.

The Cards for Kids program is for students in Pre-K through Grade 12 who live in Bannockburn, Riverwoods, and unincorporated Deerfield, that qualify for free or reduced-priced meals  (District 113 for these areas). Eligibility for the National School Lunch Program and the National School Breakfast Program is determined by Income Eligibility Guidelines established by the U.S. Department of Agriculture.  Eligible students can register for a library card at no cost for one (1) Year.  The library card is for the student only.

BUSINESS OR COMMERCIAL PROPERTY OWNERS OF INCORPORATED DEERFIELD are taxed for library service on their real estate tax bills and are therefore eligible for a library card.  Additionally, business or commercial renters of incorporated Deerfield are eligible for a library card under the assumption that a portion of any rental payment is utilized by the landlord for the payment of property taxes.  A Deerfield Public Library card can be obtained by a business upon proof of business ownership or commercial rental (i.e. the most current tax bill, a rental or lease agreement, professional license, etc.).  Only one card will be issued per business.  The business is responsible for any fees associated with, or damage done to Library materials checked out with its card.  A business card will be issued for three years.

RECIPROCAL BORROWERS  The Library extends reciprocal services to persons with a valid current library card from another town in Illinois.  A current library card in good standing and valid identification with the person’s current address must be presented to obtain reciprocal borrowing privileges.  The Library reserves the right to limit services.  Reciprocal Borrower registration expires after one year and must be renewed with presentation of a current library card in good standing and valid identification with the person’s current address.

LOAN PERIODS and LIMITS

See Circulation Loan Chart

Effective December 1, 2020, Deerfield Public Library will no longer collect overdue fines.

FINE FREE FAQ

Since the Library is no longer charging overdue fines, how will I be notified when my materials are due?

2 days before due: Courtesy notice will be received (email and text only).

days overdue: Notice sent.

7 days overdue: Notice sent.

14 days overdue: Notice sent.

21 days overdue: Notice sent and card is blocked. Until items are returned, patrons will be unable to place holds, check out any materials, including the digital collection, or use the MakerSpace.

28 days overdue: Billing Notice sent for full replacement cost of item(s).

Why is there a charge on my account?

While the Library no longer charges overdue fines, borrowers are still responsible for any damaged or lost items. Patron cards are blocked at 21 days after an item is overdue. A bill is issued for the item at 28 days. Once the item is returned, the bill is removed from the account. A patron has 3 months to return a billed item.  Returning an item after 3 months will not remove the charge from your account.

Can I get a refund if I find the items?

If items are found within 3 months of the billing date, we will waive replacement charges on those items. However, items are not refundable after replacement charges have already been paid.

Can I still be charged if I check out an item from a library that hasn’t gone fine free?

The lending library will determine charges for any lost or damaged item. Anything charged to the Deerfield Public Library by the lending library is passed on to the requesting patron. Overdue fines will not be assessed on materials from the lending library.

Why can’t I place holds?

There are a number of reasons why you may be unable to place a hold on an item. Those reasons include:

  • Your card has expired
  • There is a charge on your account of $10 or higher
  • One (or more) items are 21 days overdue
  • Item may not be holdable
  • You are a Reciprocal Borrower
  • You have reached the maximum number of holds

Why is my card blocked?

Your card may be blocked for a number of reasons. Those reasons include:

  • Your card has expired
  • There is a charge on your account of $10 or higher
  • One (or more) items 21 days overdue

How long do I have to return something?

A patron has 3 months from the billing date to return an item to the Library.

Why didn’t my items automatically renew?

Your item may not renew automatically for a number of reasons. Those reasons include:

  • Your card has expired
  • The item has a hold
  • There is a charge on your account of $10 or higher
  • One or more items are 21 days overdue
  • The item has already been renewed the maximum number of times
  • The type of item is ineligible for renewal (see below under ‘renewals’)

RENEWALS

All eligible items will automatically renew up to two times. Items that are not eligible include any item on hold for another patron, Lucky Duck books, new videos, and items acquired through interlibrary loan. Digital items (e-books, e-audiobooks, streaming movies, and music) are not affected. If you choose to renew manually, the two-time limit still stands.

RESERVES/HOLDS

  • Deerfield cardholders: Reserves/holds may be placed in person at any service desk, by telephone, or by accessing the Library Catalog with a valid library card. Reserves/holds may be placed on any item except new videos, new 7-day books, and magazines. Items will be held for three days from the time the items become available. With the exception of Sundays, holds placed by 2:00 p.m. will be filled that day if the material is available. All other holds will be filled within 24 hours of availability. Patrons will receive confirmation when their hold has been retrieved from the shelf. Holds can only be checked out to the account of the person who has requested the item.
  • Reciprocal borrowers:  Requests for on-shelf items may be placed in person at any service desk or by telephone. Reciprocal borrowers can request that an available item except new videos, new 7-day books, Library of Things (electronic devices, board games, Discovery kits, etc.), and magazines be held for no longer than three days. Reciprocal borrowers may not request LINKin or interlibrary loan items. (Reciprocal borrowers are required to register their library cards according to the registration policy in order to borrow materials.)

BILLED ITEMS

A borrower has up to 3 months from the billing date to search for misplaced items before being required to pay replacement fees.  Replacement charges may be paid before the end of the 3 month period; however, no refunds will be granted for found items. The Library does not accept donations of like items as replacements for damaged or lost materials. Patrons may be charged for lost pieces of an item. In addition, a processing fee will be charged for library staff time spent ordering and processing the replaced item.  If a Library of Things item is not returned when it is due the Library reserves the right to disable it.

GUIDELINES FOR DETERMINING DAMAGE

The Deerfield Public Library understands that books and media experience normal wear and tear as they are used. The Library balances normal wear and tear against damages that might make the public reluctant to use the material. Usability is one consideration; appearance is another.

These guidelines cover any material that the library checks out to the public.

Replacement fees for damaged materials will be charged when the condition of an item makes it unsuitable to be returned to the collection.

EXAMPLES OF NORMAL WEAR AND TEAR OR MINOR DAMAGE is to be expected as items circulate. This includes:

  • Book falling from spine, loose spine, or loose pages
  • Frayed edges
  • Tears on spine
  • Magazine back cover or insert missing
  • Torn plastic covers
  • Paper dust jacket torn/marked/missing
  • Plastic jackets torn/marked/missing

EXAMPLES OF MAJOR DAMAGE that requires withdrawal of materials:

  • Animal teeth or claw marks
  • Liquid damage/stains
  • Pages stuck together
  • Extensive marking /comments
  • Pages marked/burned/missing/torn
  • Swollen/odoriferous
  • Mold/mildew
  • Damage rendering the item unusable

EXAMPLES OF ITEMS THAT WOULD BE WITHDRAWN IF PARTS CAN NOT BE REPLACED:

  • Materials that are missing the accompanying component when those items cannot be replaced.  In this case, a new item must be purchased, even though the remaining parts are not damaged.
  • Items that are missing accompanying instruction or informational booklets when those items cannot be replaced and the booklets are needed to maintain the value of the item.
  • Cords or components that render the item unusable.
  • The Library does not accept donations of like items as replacements for damaged items.

LOST/DAMAGED MATERIAL AND OTHER FEES

Patrons assume full responsibility for the return, damage, or fees for materials loaned under this policy and hold the Deerfield Public Library harmless of any materials.

See Other Circulation Fees chart

MATERIAL DISCLAIMER

Items might have technical limitations or needs, such as wifi or cellular connection. Deerfield Public Library is not responsible for any costs incurred while borrowers use library materials. Borrowers may not alter items or content on the items that they borrow.

The Library is not responsible for any loss of data that may occur due to malfunctioning hardware or software. The Library assumes no responsibility for any damage to Library users’ personal devices or equipment. Tampering with Library equipment or attempting to modify the equipment or its settings is prohibited.

LINKin

The Deerfield Public Library circulates select materials through the LINKin consortium of libraries.  This includes sending materials to other libraries, as well as receiving materials from other libraries.  The Library determines what materials are available to be sent via the LINKin system. The Library will only send materials that are at least six months old.

GENERAL RULES

  • A patron must have a current, valid Deerfield Public Library card with accumulated charges of no more than $10.00 on the card.
  • The LINKin consortium limits patrons to 25 items total at any time.  This includes materials checked out, on hold, and in transit back to the owning library.
  • The Deerfield Public Library lends print books, audiobooks, DVDs, Blu-rays, music CDs, and Playaways through the LINKin system.

LINKin LOAN PERIODS, LIMITS, and FEES

See LINKin/Interlibrary Loan Circulation Chart

INTERLIBRARY LOAN

The Library provides Interlibrary Loan (ILL) service to Deerfield Public Library cardholders when materials cannot be obtained from the Library collection or the LINKin consortium.

GENERAL RULES

Materials requested through ILL may take 1-3 weeks from the time the request was submitted to the date it arrives at the Library.  Items in high demand and those requested from outside of Illinois may take longer.

Many university libraries and libraries outside of Illinois charge a lending fee.  Every effort will be made to obtain requested items at no cost.  In the event an item cannot be obtained for free, the patron will be notified of the option to pay the lending fee.

All ILL items borrowed through the Deerfield Public Library must be returned to the Deerfield Public Library.

  • The library will only request materials that are at least six months old.
  • The Library will only request materials within the 48 contiguous states.
  • The Library will not request video games, periodicals, reference materials, or computer software.
  • The Library will not request multiple copies of the same title for the same person.
  • DVDs and CDs will be requested from Illinois public libraries only.
  • A limit of 10 items can be in-process and checked out per patron at any given time.

INTERLIBRARY LOAN PERIODS, LIMITS, and FEES

See LINKin/Interlibrary Loan Circulation Chart

LENDING TO OUTSIDE LIBRARIES

The Library provides ILL service as a lender to other libraries within the 48 contiguous states.

  • Time will be added to the checkout period to account for delivery.
  • DVDs, CDs, and Playaways are loaned only to Illinois Public Libraries.
  • The Library will not lend video games, board games, periodicals, reference materials, Library of Things, or discovery kits.
  • The Library will only lend materials that are at least six months old and not designated as new materials.

21-day Loan:

  • Books
  • Audio Books and Playaways
  • Music CDs
  • DVDs and Blu-rays
  • Binge Boxes

Renewals

  • The borrowing library may request a renewal through WorldShare or by contacting ILL staff.  Renewals will not be granted if a Deerfield Public Library patron has placed a hold on the item.  The Library has the right to recall items at any time.

Fees

  • The library does not charge a fee to lend materials.
  • There is no charge for photocopy requests of 25 pages or less.
  • A fee of 10 cents will be charged for each page over 25.
  • A fee of 25 cents per page will be charged for color copies.
  • The Library will determine fees for lost or damaged items.

Deerfield Public Library
Collection Development Policy 

Purpose

As a source of open access to the world of information and ideas, the Deerfield Public Library collects, organizes, and lends print and non-print materials as well as electronic resources that encourage lifelong learning and personal growth. The materials collection is a major asset of the Deerfield Public Library. Within budget, the Library provides a general collection of reliable materials that includes both basic works of permanent value and materials of current interest. The selection of library materials and electronic resources is based on the needs of those we serve and reflects the Library’s core role as a popular materials library for all ages. 

The Library maintains a diverse and equitable collection that supports varied viewpoints, represents a wide array of cultures and experiences, and allows for all members of the community to feel included and represented. The Library upholds the democratic principles expressed in the Library Bill of Rights, and the Freedom to Read and Freedom to View statements (See Appendix I).

The Library Board delegates responsibility for selection of the Library’s collection to the Library Director. Under the guidance of the Library Director, Library staff members with at least a Masters’ level education in Library Science or equivalent experience select new materials and make decisions regarding material retention in accordance with the following policy.

Materials Selection

The Deerfield Public Library collects materials in a variety of formats (print, audiovisual, physical and digital)  which are of permanent value, of contemporary significance, or of special interest to the community.

Selection is a critical and interpretive process.Materials are selected on the basis of their content and the quality of the work as a whole. Professional or otherwise credentialed reviews are the principal tool used in the selection of library materials. Staff members selecting library materials are also assisted by bibliographic review publications, authoritative discussions of the subject, publisher and vendor advertising and demonstrations, and requests of Library patrons.

In selecting materials for the Deerfield Public Library, the following criteria will be used as they apply:

  • Comprehensiveness and depth of treatment
  • Artistic presentation
  • Relevance to current and anticipated community needs, as well as long-term significance or interest
  • Authority, competence, reputation, and purpose of the author and/or publisher
  • Currency and accuracy of the information
  • Local significance of the author or topic
  • The work’s reflection of diverse viewpoints and inclusive experiences
  • The cost of the item

The Library seeks to meet the needs of the total community, recognizing that some materials may be considered controversial to some patrons. It is the responsibility of individual library users to choose materials which suit their tastes and needs. Therefore, the Library’s collection will represent the broad scope of materials available. Selection of materials for adults will not be inhibited by the possibility that such materials may be accessible to minors. Decisions relating to a minor’s choice of materials are ultimately the responsibility of the minor’s parent or legal guardian. 

Replacements

In cases where there is sufficient community interest or item availability, designated selectors may purchase replacement copies of lost, worn, or damaged items. A replacement copy will contain the same intellectual content but may not be the same edition or format as the original.

Gifts and Donations

Gifts to the collection can be made in the form of money or actual materials. Gifts of books and other materials may be accepted by the Library with the understanding that they will be considered for addition to the collection in accordance with the Materials Selection section of this policy. Donations must be outright and unconditional. Gift plates and letters of acknowledgement are appropriate stipulations by a donor, but other requirements may not be honored. All gifts that become part of the general collection are subject to the Materials Retention section of this policy, and the designated selectors will determine appropriate circulation procedures. The Library reserves the right to sell or otherwise dispose of gift materials not added to the collection.

Reconsideration of Materials

The selection of materials is predicated on the Library user’s right to access materials and the Library user’s freedom from censorship by others. Selections are made based on the merits of the work in relation to the fulfillment of the Library mission and the materials selection portion of this policy. The addition of an item to the collection in no way represents an endorsement by the Library of any theory, idea, or policy contained in it.

The Library recognizes that some materials address issues that some individuals may find controversial. No item, however, will be removed from the collection for the sole reason that the philosophy, perspective, ideas, or view contained in the item is opposed by the individual requesting reconsideration.

A Deerfield Public Library cardholder may request reconsideration of any material as follows:

  • Discussion with the manager of the department in which the material is located
  • If not satisfied, discussion with the Library Director, and,
  • If not satisfied, completion of a Request for Reconsideration which will be given to the Library Board of Trustees (see Appendix II for form)

The Board of Trustees will make a ruling on whether the material in question will be retained, relocated, or removed and the patron requesting reconsideration will be notified as to the decision within a reasonable amount of time. The material in question will remain in the collection pending the decision of the Library Board of Trustees.

Retention of Collections

In order to retain relevant and reliable collections, in the space available, librarians must regularly evaluate and withdraw materials. Materials are withdrawn when they are no longer of value to the community using criteria that include, but are not limited to, lack of interest, poor condition, unnecessary duplication, or inaccurate or outdated information. Withdrawn materials are saved for Friends or Library book sales, donated to other institutions, or discarded. The Library does not make arrangements to sell or give withdrawn materials directly to specific patrons.

Revised: November 19, 2019
Updated: May 18, 2022

Appendix I: Library Bill of Rights, and the Freedom to Read and Freedom to View statements

Appendix II: Request for Reconsideration of Library Materials Form

We welcome your gifts!

Thank you for thinking of the Deerfield Public Library. We at the Deerfield Public Library welcome monetary gifts to purchase library materials and also accept donated used books and non-book materials in good condition. Our professional staff evaluates gifts using the same criteria they use for purchased materials.

Cash Donations

If you or your company wishes to donate money, the Library suggests unrestricted gifts, and we will use the donation at the discretion of the Director.

In the case of restricted gifts, an agreement of understanding will be filed between the donor and the Library for what purposes the gift can be used. After such an agreement is made, the donor is generally not contacted and will have no further input into the disposition of the gift.

A key element in receiving any gift is that the librarians are responsible for the selection and withdrawal of library materials in their areas of specialization subject to the Administrative Librarian’s approval. (See Deerfield Public Library Materials Selection Policy.) The Library reserves the right of final selection in order to meet the needs of space, building design and utilization plus the criteria of the Materials Selection Policy.

The Library cannot commit itself to a perpetual fund. When all currently held funds are expended, that fund will be dissolved. If donors wish a fund to continue in perpetuity, the donors should set up a fund of their own as a separate foundation.

Please make your check payable to the Deerfield Public Library and direct it to the Administrative Librarian. The Administrative Librarian will send a letter of thanks to both you the giver and the person or family for whom you donated the gift.

Gifts in Remembrance

If you wish to have us purchase a book in honor or in memory of a person or a special occasion, bring your check to the Library and ask a librarian to prepare a gift form. We will also handle this by telephone if you mail your check. You may request the subject area in which you want us to purchase and a professional librarian will select material suitable for our collection. The Administrative Librarian will send a letter of thanks to both you the giver and the person or family for whom you donated the gift. When we add the book to the collection, we will affix a special bookplate to the inside cover.

Donation of Materials

We will accept donated materials at the Circulation Desk. Once materials are accepted they become the property of the Deerfield Public Library and subject to applicable Library policies. We prefer to receive current materials in very good condition. We cannot use textbooks or encyclopedias. New bestsellers are especially useful. We reserve the right to 1) add the donated materials to the collection, 2) put them on the book sale shelf or sell at a Library-sponsored book sale, or 3) refer them to other book donation programs. Professional librarians add or withdraw materials based on the Materials Selection Policy. The Library does not shelve, house, or catalog donated materials separately; the materials accepted will be shelved in the appropriate general collections.

Valuation of Non-Monetary Donations

Upon request, the Library will be happy to provide written acknowledgement of your gift, but the staff does not appraise or provide valuations of gifts for tax deduction or other purposes. The establishment of the gift’s value is the responsibility of the donor.

We appreciate you thinking of us!

The Library, at its discretion, will make laptop computers and other electronic devices available for patron use inside the library. The Library’s laptops may only be used in the Library. Removal of a Library laptop from the Library will be considered theft. All applicable laws will apply.

ELIGIBILITY
The borrower must present either: A) a valid driver’s license;  B) a state photo C.) School ID; or D.) Library Card. The identification card or license will be held at the Computer Desk until the laptop is returned to Library staff. Credit cards are not accepted as identification.

LOAN PERIOD/AVAILABILITY
Laptops can be checked out from the Computer Desk for 90 minutes. The session may be extended if no other patrons are waiting to use it.

Laptop lending will end one hour before the Library closes. The laptop must be returned 30 minutes before closing.

Laptops are available on a first-come, first-served basis. Laptops must be returned to the computer desk in person.

LIMITATIONS
Each device is configured with a specific operating system and suite of applications.  No additional software may be installed or downloaded.  Use within the library does not require an access code.

Audio or video files must be played with a headphone.

Wireless printing is available. Documents can be printed at any of the public print stations.

FINES AND LIABILITY
The Library’s Public Computer Use policy applies to laptop use. Users attest that they have read and will adhere to the policy.

Under no circumstances should a borrower leave the laptop unattended. The library will not be responsible for a lost or stolen laptop even when it is used in the library. It is the borrower’s full responsibility and fiscal liability for all costs associated with damage to the laptop or its associated peripheral equipment during the period it is checked out, or its replacement costs should it be damaged, lost or stolen. The Library’s IT Department will assess laptop issues and charge the user accordingly.

The borrower must return the laptop along with accessories to the computer desk at the end of the checkout period. A patron’s privilege to check out a laptop may be suspended if the patron fails to return loaned equipment by the time due. Laptops not returned by library closing time will be considered stolen. The Police Department will be notified and an investigation may be initiated.

The borrower is responsible for verifying the current physical condition of the laptop and that it is in working order when it is checked out. Please report damage, non-working laptops and laptops with any objectionable material downloaded on them immediately.

The laptops may not be used to engage in illegal activities or to disturb other patrons. If asked to refrain, the user must comply immediately. Failure to comply may result in loss of computer privileges. No filtering (blocking software) is used on these computers.

TROUBLESHOOTING PROBLEMS AND QUESTIONS
If patrons experience problems with laptop hardware or applications or have questions, they should ask for assistance at the Computer Desk. Library staff may not always be available to provide technical support.

The borrower will be financially responsible for any damage to a laptop if he/she tries to troubleshoot problems and damage occurs.

DISCLAIMER
The Library is not responsible for damage to any removable drive (i.e. CD or flash drive) or loss of data that may occur due to malfunctioning hardware or software.

The Library is not responsible for any computer viruses that may be transferred to or from user storage devices. The library laptop is using current anti-virus software, but cannot guarantee protection against all viruses. The library does not assume responsibility for lost or corrupted files for any reason, such as hardware failure or network interruptions.  Users wishing to save files they have created must back them up to USB drives or personal internet based accounts.  All created files will be wiped clean after a session ends by software that is in use on the laptop.

The Library assumes no responsibility for any damage to Library users’ personal devices, software, files, and/or equipment. Tampering with Library equipment or attempting to access or modify the operating system or any other software or programming, including bypassing security functions, is prohibited.

Original approved by Library Board December, 2013.
Revision approved by the Library Board May 21, 2014

Revision approved by the Library Board November 16, 2016

The MakerSpace is a multifunctional space designed to help the Deerfield community learn, create, collaborate, and have fun with technology. We will provide everyone with equal access to materials and resources that encourage learning in a welcoming environment.

The MakerSpace is open to all patrons of the library. Patrons can reserve equipment ahead of time by contacting MakerSpace staff or using our online form. Equipment and services are available to all patrons on a walk-in basis, subject to availability. Priority is given to patrons who reserve equipment ahead of time.

There is no charge to use MakerSpace equipment or the space. Patrons can use up to $5 of materials/day for free with a limit of two visits/week. For a full list of materials and equipment see our MakerSpace Materials Supply List.

  • The Deerfield Public Library MakerSpace is open to all patrons ages 12 and up. Patrons 11 years and younger must be accompanied by an adult patron. Exceptions may be made to these age guidelines for collaborative cross-departmental programs.
  • Users of the MakerSpace must adhere to Deerfield Public Library patron policies. The Library reserves the right to terminate the MakerSpace privileges of any person in violation of these policies.
  • MakerSpace equipment can not be used for mass production and resale of products. Items made in the MakerSpace are not to be used for profit/resale.
  • Issues, accidents, or injuries must be reported immediately to Makerspace staff.
  • Availability: The MakerSpace is available to Deerfield Public Library patrons during posted MakerSpace hours. MakerSpace hours are subject to change. Library-sponsored activities, classes, and programs have priority use of the MakerSpace.
  • The Makerspace is not available for group reservations, or to reserve like a meeting room.
  • No food allowed. All drinks must be in lidded cups or bottles.
  • Please clean up after completing your projects.
  • The Deerfield Public Library MakerSpace is free to use. While we have some materials to learn and practice on, we encourage you to bring in your own materials to create your projects.
  • MakerSpace staff are not available at the request of the patron. MakerSpace staff are not available to make projects on demand for patrons.
  • Prior to using the MakerSpace tools or equipment, projects must be reviewed and approved by a staff member. Users may bring in their own materials for use with library equipment provided they are preapproved by staff.
  • We accept 3D print requests by email on our 3D Printing page. There is a maximum of two prints per household per week and limited to six hours or less/print. Wait times will vary and we do not print on demand. Once 3D prints are completed, patrons will be contacted, and the item requested will be available for pick-up on our hold shelves.
  • Use of some equipment and tools requires staff assistance to operate.
  • Projects and/or items to be created must be completed during the MakerSpace hours. Requests to create projects and/or items that have a completion time within the final 30 minutes of library closing time may be postponed at staff discretion.
  • The Library cannot guarantee quality of:
    • materials
    • patron satisfaction
    • equipment availability or stability
    • confidentiality of design, or specific delivery times
  • Users are responsible for the storage of their digital files and must provide their own storage devices as needed. The Library is not responsible for data lost during the creation or digitization process.
  • The Library and MakerSpace Staff are not responsible for:
    • damage to a project
    • if a project does not print correctly
    • if a project does not work
    • or if a user’s personal equipment is damaged or destroyed while using any of the Library’s machines or tools.
  • The Library reserves the right to refuse any project and/or item creation request.
  • Equipment may not be used to produce the following:
    • Content or objects prohibited by federal, state, or local law.
    • Weapons or look-alike weapons.
    • Objects or materials that would be considered obscene or inappropriate for the Library environment.
    • Any violation of Intellectual Property Rights is the sole responsibility of the patron. Patrons shall hold the Deerfield Public Library harmless in all matters related to patented, trademarked, or copyrighted materials.

Approved November 16, 2022

In keeping with the American Library Association’s Library Bill of Rights, the Deerfield Public Library makes its meeting rooms available as “designated and limited forums” for meetings and programs conducted by not-for-profit groups on subjects of educational, civic or cultural interest.

Meeting rooms are available free of charge on an equitable first-come, first-served basis regardless of the beliefs or affiliations of individuals or groups requesting their use.

Programs, classes or other activities presented by the Library take precedence over non-Library use of the meeting rooms.

GUIDELINES FOR ELIGIBILITY 

Meeting rooms are available for non-profit community, civic, cultural, educational organizations whose members are primarily from Deerfield and nearby communities – including local governmental agencies, organizations and elected officials.

Although civic organizations, including political organizations, may be eligible to use a meeting room, political rallies are prohibited.

The person representing the non-profit community civic, cultural, educational or governmental organization in the application process must

  • be at least 18 years of age and in attendance at the meeting.
  • be a Deerfield Public Library cardholder. Exceptions: Tax-supported agencies (government, education, social services).
  • sign an agreement to be responsible for the use of the room.

Meeting rooms are not available for

  • commercial use, including non-Library sponsored seminars, workshops and lectures presented by members of private, for-profit law firms, financial advisors, real-estate agencies, health care providers, or others, including dance and music teachers for non-Library sponsored recitals or for private tutoring sessions;
  • social gatherings, private events or fund-raising activities.

All meetings must be free and open to the public.

The Library Director makes the final decisions regarding eligibility.

MEETING ROOM USE

We ask that you clean up after yourselves and leave the meeting room in the same condition as you found it. The Library reserves the right to charge the group if additional cleaning or repairs are needed.

Frequency

Groups and individuals may not schedule meetings beyond 90 days in advance.

Groups that have been meeting at the Library (a) on a regular basis for three years or more; and (b) have a regular schedule (e.g. second Monday at 6:00 p.m.) will retain priority quarterly scheduling privileges.

Hours of Availability

Meetings may start no sooner than one-half hour after the Library opens and must end no later than 15 minutes before the Library closes.   Rooms must be completely vacated 15 minutes before closing.

Setup

There are two available meeting rooms designated A, and B/C.  Each room has a projector/screen, sink, trash, and recycling containers.

Please be sure to request all room set-up arrangements and equipment at time of application. Although we always try to be flexible, Library staff may not be available to rearrange the room or set up equipment at time of the meeting.

The Library offers:

  • Room A: Conference style (tables in a square up to 20)
  • Room B/C:
  • Conference style (tables in rectangle up to 30)
  • Theatre style (rows of chairs with a table or podium at the head of the room) for groups up to 72
  • Classroom style (two chairs at a table) for groups of 30 or fewer

Additional option: When available, the Board Room (upper level) may be reserved for small meetings up to 12 people. The setup is static (table not movable). The room has an HDMI connection for a projection screen.

Please refrain from taping anything to the meeting room walls and using craft supplies like glitter, glue or paint without prior approval.

Refreshments

  • Groups may serve simple snacks (pantry items only).
  • Coffee or tea must be in ready-to-serve containers. No electric pots allowed.
  • All drinks must be in lidded cups or bottles.

Meeting Room Equipment

Each room is equipped with the following:

  • LCD projector that can be connected to the presenter’s laptop via HDMI input only.

(PC or MAC – must have HDMI port)

  • Projection screen
  • Sound system for amplification, and a hearing loop
  • Podiums and display easels may also be available upon request

The Library does not supply computers, nor can Library staff be responsible for setting up and synching up Power Point or similar presentations.  Arrangements can be made in advance for a dry-run if necessary and, of course, please feel free to ask any questions and clarify concerns before your meeting.

Wi-Fi is available throughout the Library, including the meeting rooms and Board room.

The Library is unable to provide storage of supplies before or after the meeting or between sessions.

MEETING PUBLICITY

Any publicity or announcements including email blasts, e-invites, and other electronic communication promoting a meeting being held in the Library must contain the following disclaimer:  The Deerfield Public Library provides meeting space as a community service.  Neither the Library nor the Board sponsors or endorses these events or the presenting individuals or organizations.  There must be no implication that the Library sponsors the organization or endorses its activities or the viewpoints expressed by participants.

Signs must be displayed only inside the meeting room and handouts are to be distributed only inside the meeting room.

The name, mailing address, website, telephone, FAX number, URL or email address of the Deerfield Public Library cannot be used by the organization for correspondence or conducting business of any kind. Any packages received at this address will be returned as “Addressee unknown.”

Permission to use Library meeting rooms does not in any way constitute an endorsement by the Library of an organization, its activities, or the viewpoints expressed by the meeting presenters or participants.

USER RESPONSIBILITIES

Users of the Meeting Rooms are expected to conform with all Deerfield Public Library Patron Policies concerning excessive noise and maintain orderly conduct before, during and after the meeting.

All meetings held in the Library must be free. No collection of money including memberships, admission fees, donations, sales, or fundraising may take place during the meeting or in the Library before or after the meeting.

Meetings must include at least one adult (18 or older) who will be responsible for the use of the room. Groups holding meetings for children, or with many children present such as Scout meetings, must provide adequate supervision.

In accordance with the Library’s Unattended Children Policy, adults attending meetings may not leave children eight years of age and younger unattended. Children must be accompanied and directly supervised by a responsible caregiver who assumes full accountability for the children’s safety and behavior in the Library.

APPLICATION PROCEDURE

There is no charge for the use of the Library’s meeting rooms.

Only requests at least seven (7) days in advance of requested dates will be processed.

No reservations can be processed without an APPLICATION FORM on file. Submission instructions are on the application.

Applications are reviewed and notice of approval or denial is given within one week of receipt of the application. Please note that submitting an application does not guarantee approval or use of the room.  Library personnel will do everything possible to facilitate the application process, but no event will go on the calendar until a completed application form is approved and on file.

Notify the Library of cancellations at least 24 hours in advance of the meeting. If the Library is not notified, there will be a $50 fee added to the account of the DPL cardholder that made the reservation.

The Library reserves the right to cancel the use of the meeting room and cannot be responsible for cancellations due to weather, loss of power, or other conditions.

The Library reserves the right to waive application requirements.

LIBRARY’S AUTHORITY

The Library reserves the right to approve meeting room eligibility, assess or waive fees, and cancel or reschedule meetings without cause, reason, or liability.  Programs, classes or other activities presented by the Library take precedence over non-Library use of the meeting rooms.

An organization’s failure to abide by the rules regulating the use of the Library’s meeting rooms or the Deerfield Public Library Patron Policy may result in cancellation or refusal of future reservations.

Content of non-Library sponsored meetings held at the Deerfield Public Library is protected by the First Amendment of the United States Constitution.  Speech not protected by the First Amendment, including but not limited to obscenity, incendiary and defamatory speech, is prohibited.

LIABILITY

The organization agrees to indemnify and hold harmless Deerfield Public Library and its Board of Trustees plus the Village of Deerfield and its officials for any and all liability arising from use of premises.

The organization’s representative agrees to pay for all damages and losses associated with the meeting as regards the Library building, contents, and equipment.

The Library is not responsible for the equipment, materials or personal possessions of anyone attending the meeting.

ADA COMPLIANCE

The Deerfield Public Library is committed to providing reasonable accommodations for patrons with physical, learning, mental health and/or other types of disabilities. Accommodations for patrons with disabilities shall be made in consultation with Library Staff.

 

REVISED OCTOBER 17, 2018

The Deerfield Public Library Board of Trustees (the Board) offers naming rights for new and existing physical assets. This includes rooms, spaces, substantial equipment/furniture installations, and landscaping features. The Board shall have sole discretion to make any and all decisions regarding whether to accept funds for naming rights. Should the Board decide to accept funds for naming rights, the Board shall also have sole discretion as to all decisions regarding how said naming rights are implemented.

Corporations are not eligible for naming rights. Accepted donations of $10,000 to $49,999 carry naming rights for 10 years. Accepted donations from $50,000 to $100,000 carry naming rights for 20 years. Naming rights for any accepted donations over $100,000 will be determined through a consultation with the Board. The donor has the right of first refusal at the time of renewal.

A plaque will be installed at or near the named area. The Board reserves the right to choose the wording, size, location, and style of the plaque. An appropriate dedication ceremony may be planned and conducted. The Board reserves the right to remove any and all naming at the Library, without refund, if the Board determines, in its sole discretion, that good cause exists to do so.

The Board may approve other naming recognition items and values on a case-by-case basis.

Approved and adopted by the Board
October 21, 2015

This program will include a component of physical movement, exercise, or similar activity. You are welcome to attend this program without participating in any of the physical activities demonstrated.

If you choose to participate (rather than observe) in these physical activities you agree to the following:

  • You are participating in a Health and Fitness Program or Workshop offered by the Deerfield Public Library during which you will receive information and instruction about health and fitness. You recognize that fitness programs require physical exertion and may cause physical injury and are fully aware of the risks and hazards involved.
  • You understand that it is your responsibility to consult with a physician prior to and regarding participation in Health and Fitness Programs or Workshops. You represent and warrant that you are physically fit and have no medical conditions that would prevent you from your full participation in this program.
  • You agree to assume full responsibility for any risks, injuries or damages, known or unknown, which you might incur as a result of participating in this program.
  • You voluntarily waive any claim you might have against Deerfield Public Library for injury or damages you might sustain as a result of participating in this program.
  • You and your heirs or legal representatives forever release, waive, discharge and covenant not to sue Deerfield Public Library for any injury or death caused by their negligence or other acts.

Rev. 6-9-10

Introduction

The purpose of the facilities of the Deerfield Public Library is to provide a safe and  welcoming environment that encourages the use of Library services and materials to the  fullest extent, and for the necessary administrative and support activities required to  fulfill the mission of the Library. 

Nature of Policy

Persons on the premises of the Deerfield Public Library accept the responsibility for conducting themselves in a manner that does not interfere with that purpose. To support this purpose, the Library Board of Trustees has adopted the following rules and regulations.
Patrons are expected to conduct themselves in a manner respectful of themselves and  others. Behavior that violates this policy may result in intervention by staff members.  Such behavior includes, but is not limited to: 

  1. Interfering with another person’s ability to use the facilities or services or with  Library employees’ performance of their duties. Interference includes behavior  that is deliberately intrusive, intimidating, hostile, or offensive, or that demands  the attention or monopolizes the time of a staff member. Examples of such  behavior include, but are not limited to: following, interrupting, staring at, or  spying on any patron or staff member. 
  2.  Damaging, mutilating, or removing from the premises without authorization any  part of the library collection, building, furnishings, equipment, or supplies, or  using any in a manner that is inconsistent with customary use. 
  3. Altering any computer system hardware or software configurations. Patrons shall  adhere to the Library’s Public WorkStation Registration and Use Policy, Social  Networking Policy and all applicable Federal, State, or local laws, ordinances or  regulations. 
  4. Making excessive noise or playing audio equipment so others can hear it. 
  5. Using abusive or threatening language. 
  6. Using matches, lighters, or other means of ignition, illegal substances or alcoholic beverages on Library premises. Smoking is not permitted in the building or within 25 feet of the building entrances, including the use of electronic  cigarettes or other smoking-simulation devices. 
  7. Eating in the building, unless the food is served as part of a Library program or  approved meeting, and/or eaten in a designated eating area. Any beverage  consumed outside of these programs or meetings must be in a lidded or spill proof container. 
  8. Entering the building without a shirt or other appropriate covering on the body or without shoes or other footwear.
  9. Creating a nuisance to other patrons or staff with offensive bodily hygiene or use of scented products. 
  10. Leaving personal belongings in spaces where they interfere with patrons’ and  staff members’ ability to use library collections, furnishings or equipment or to  move safely and freely throughout the premises. Patrons shall not leave personal  belongings unattended. 
  11.  Using the building’s restrooms inappropriately. Examples include, but are not  limited to, use as laundry facilities, bathing facilities, or gathering places. 
  12. Using bicycles, skateboards, roller blades, roller skates, or the rolling function of  roller shoes anywhere on Library premises. 
  13. Leaving children in need of supervision unattended on the premises. Specifically:
    1. Children 8 years of age and younger must be accompanied by a caregiver  at all times. 
    2. Children between the ages of 9 and 12 must be picked up prior to Library  closing time. Any child age 12 or younger left unattended after the Library  closes may be placed in police custody for his or her safety. 
    3. See the Unattended Children Policy for more information. 
  14. Bringing any animal into the Library, other than a registered service animal, or as  approved for participation in Library sanctioned activities. 
  15. Soliciting or panhandling on Library premises, including but not limited to,  approaching library users or staff members to request money, food, or other  donations. (See the Petitioning, Leafleting, and Soliciting policy for more  information.) 
  16. Bringing onto the premises any dangerous weapon. Dangerous weapons  include, but are not limited to, the weapons set forth and defined in Illinois  Compiled Statutes, Chapter 720, section 5/24.1 et. seq. and as prohibited by 430  ILCS 66 regarding Firearm Concealed Carry. 
  17. Fighting of any type. 
  18. Engaging in any illegal act or conduct in violation of Federal, State, or local law,  ordinance or regulation. 
  19. Disregarding the reasonable direction of a Library staff member. This includes, but is not limited to, remaining in the library past regular operating hours or when  circumstances dictate evacuation, i.e. power failure, fire, threatening weather, or  similar situation. 
  20. Being present in Library offices, lounges, storage areas, or other non-public areas while unaccompanied by a Library staff member or without prior agreement with Library management. 
  21.  Any and all other behavior that is contrary to the intended purposes of the Library. 
  22.  Permission is not required for taking photographs or videos in public areas of the library building for personal, noncommercial use. Persons taking photographs and videos shall not (i) compromise a patron or staff member’s ability to reasonably utilize library services, (ii) harass, intimidate, or threaten a patron or staff member, or (iii) block library aisles, walkways, stairwells, doors, or exits. 

Action by Staff

Library staff may address any of these behaviors in the following ways: 

  1. Verbal warning to cease the behavior or actions
  2. Directing the patron to leave the premises
  3. Involving the police

Exceptions

The Library is not necessarily required to go through the entire intervention process.  Intervention may begin at any step, including immediate involvement of the police,  depending upon the severity of the incident or behavior. 

Extreme or repeated violation of this policy may result in a suspension of Library privileges. The Illinois compiled statutes, Chapter 75, Paragraph 5/4-7, permit the Board of Library Trustees to “exclude from use of the library any person who willfully violates the rules prescribed by the board.” Any patron whose privileges have been denied may have the decision reviewed by the Board of Trustees. The Board of Trustees may, at its discretion, designate a hearing officer to make a finding of fact and recommendations in connection with such review. 

Approved April 14, 2010
Revised August and October 2013
Rev. after Pol Comm November 25, 2013
Approved by Board on December 18, 2013
Revised April 15, 2015
Revised November 16, 2022

Petitioning and Leafleting

The Deerfield Public Library recognizes the presentation of petitions and the distribution of literature by individuals and groups is a fundamental right, protected by the First Amendment.   The Library also upholds the rights of its patrons and employees to enter and leave the Library safely, without being impeded or unduly hindered.

As a result, the Library limits the above activities to noncommercial speech outside the library on library sidewalks or near the library entrance.  Any blocking or interference of cars or library patrons will not be permitted. Further, library staff reserves the right to suspend any of the above activities if they otherwise violate library policies.  Please contact the Library Director for more information.

Solicitation

No commercial solicitation is permitted in the Library or anywhere on Library property at any time.

Only the Friends of the Deerfield Public Library, a 501(c)3 organization formed to support the Deerfield Public Library, is allowed to engage in fundraising activities in the Library or on Library grounds.  No other fundraising for civic, political, welfare, youth or other groups, charities or causes, including raising money through the sale of goods or food, is permitted in the Library or anywhere on Library property at any time.

REVISED 9/09

Re-approved 4/15/2015

Revised & approved 5/15/2019

The regular meetings of the Board of Trustees of the Deerfield Public Library are open to members of the public. Members of the public have a right to speak at all meetings of the Board of Trustees of the Deerfield Public Library. At each regular and special open meeting, the members of the public may comment on matters germane to Library Board operations, subject to reasonable constraints.

  1. Members of the public may address the Board only at the appropriate times as indicated on the agenda and when recognized by the Board President.
  2. Comments by members of the public are limited to five minutes per speaker, on a first come, first served basis. The President has the authority to oversee the orderly conduct of comments of the public, including but not limited to, extending the time limit for or order of the speakers.
  3. There will be no more than 30 minutes for public comment, except with consent of the Board.
  4. ​Individuals are expected to identify themselves by full name or initials for purposes of determining the order of speakers but shall not have to identify themselves during their public comment.
  5. Public comments must pertain to an item on the agenda or to an issue that is relevant to the Board’s work. The President of the Board of Trustees retains the right to stop any speaker who raises issues that are not on the agenda or are not germane to the duties of the Library.
  6. Petitions or written correspondence to the Board shall be presented to the Board at the next regularly scheduled Board meeting.
  7. The President shall have the authority to determine reasonable procedures regarding public participation not otherwise defined in Board policy.

Adopted: February 15, 2017

The Deerfield Public Library provides free access to the Internet and select software applications to the public via public computer workstations and laptop computers.

The library offers public computers in various locations:

  • Adult Computer Lab workstations are available for use by all ages and patrons are allotted at least 90 minutes and up to 150 minutes for each session
  • Youth Computer Lab workstations are available for users age 17 and younger and patrons are allotted at least 90 minutes and up to 150 minutes for each session
  • Express Computers are available for use by all ages and patrons are allotted 15 minutes for each session.
  • Laptops are available to patrons 18 years of age or older. The borrower must present either: A) a valid driver’s license;  B) a state photo C.) School ID; or D.) Library Card. The identification card or license will be held at the Computer Desk until the laptop is returned to Library staff. Credit cards are not accepted as identification.

Computer Use

  • Computers are available on a first-come-first-served basis to all patrons holding a valid library card or guest pass.
  • Adult patrons may only use the public work stations in Youth Services while working with a child under the age of fourteen.
  • Patrons cannot view obscene content, nor can they use the public work stations for illegal or criminal purposes.
  • All computers will logout after 10 minutes of inactivity and 10 minutes before the library closes.

Appropriate Use

Users of library provided public computers are responsible for conducting themselves in a legal and responsible manner.

Examples of Illegal use include, but are not limited to:

  • Violating an existing State or Federal law
  • Attempting unauthorized access to any computer systems inside or outside the network
  • Unlawful communications, such as child pornography and threats of violence
  • Intentional distribution of malicious computer software including viruses and malware

Computer users shall not interfering with the use by others or attempt to interrupt internet services. In addition users should not attempt to obtain or disclose private/personal information of another user.

Privacy and Security

The Deerfield Public Library does not collect or maintain records that could compromise the privacy of computer users. Electronic communication by its nature though may not be secure and users should not assume any level of privacy while using this service. Each user should exercise caution when accessing the internet and transmitting and/or receiving data.

While the library strives to provide safe internet access for the public we cannot guarantee any level of security for our users.

Policy Enforcement

Any user who is found to be in violation of the Wireless Internet Agreement is considered in violation of the Patron Behavior Policy. Internet access and use of other library resources may be suspended for a specific time period.

Users who perform illegal activities while connected to the wireless network may also be subject to prosecution from the appropriate authorities.

DISCLAIMER

The Library is not responsible for damage to any removable drive (i.e. CD or flash drive) or loss of data that may occur due to malfunctioning hardware or software.

The Library is not responsible for any computer viruses that may be transferred to or from user storage devices. The library laptop is using current anti-virus software, but cannot guarantee protection against all viruses. The library does not assume responsibility for lost or corrupted files for any reason, such as hardware failure or network interruptions.  Users wishing to save files they have created must back them up to USB drives or personal internet based accounts.  All created files will be wiped clean after a session ends by software that is in use on the laptop.

The Library assumes no responsibility for any damage to Library users’ personal devices, software, files, and/or equipment. Tampering with Library equipment or attempting to access or modify the operating system or any other software or programming, including bypassing security functions, is prohibited.

Approved April 15, 2015

The Deerfield Public Library offers blogs, community reviews, patron comments, and other social software tools to provide a limited or designated public forum to facilitate the sharing of ideas, opinions, and information. Patrons are invited to share opinions about Library-related subjects, resources, and programs.

Comments posted to Library-sponsored social media Web sites are moderated by Library staff. Patrons are expected to follow the basic rules of civility: comments may not be obscene, defamatory, or threatening. The Library reserves the right to monitor content before it is posted on any social media account, and to modify or remove any messages or postings that it deems, in its sole discretion, to be abusive, defamatory, in violation of the copyright, trademark right, or other intellectual property right of any third party, or otherwise inappropriate for the service. Notwithstanding the foregoing, the Deerfield Public Library is not obligated to take any such actions, and will not be responsible or liable for content posted by any subscriber in any forum, message board, or other area within the service.

Submissions containing information including, but not limited to, the following are against Library rules and will be deleted before posting or removed by Library staff:

  • Copyright violations
  • Off-topic comments
  • Duplicate posts from the same individual
  • Commercial material/spam
  • Obscenity
  • Specific and imminent threats
  • Images
  • Libelous comments
  • Personal information

By using this service, patrons agree to abide by the Library Social Media Policy and agree to indemnify the Deerfield Public Library and its officers and employees, from and against all liabilities, judgments, damages, and costs (including attorney’s fees) incurred by any of them which arise out of or are related to posted content. Forums and messaging may not be used for commercial purposes or for organized political activity.

If any user does not agree to these terms, he or she is not to use the service, as violation of the terms may lead to legal liability.

See also the Public Workstation Registration and Use Policy and the Library Patron Policy.

Reviewed and approved April 15, 2015

There are eight study rooms available for private study or small groups.  Two are located in the Youth Services department and six are located in the Adult Services department.  The rooms are free of charge. Three study rooms accommodate two patrons, four rooms accommodate four patrons, and one room accommodates up to six patrons.  The Deerfield Public Library is happy to provide these spaces to the public and all are welcome to use them in accordance to the following standards.

Rules of Use

1. Study rooms can be reserved at the Youth or Adult Service desks.

2. The study rooms are available on a first come, first served basis.

3. There is a two-hour time limit on the study rooms. Patrons who arrive after the rooms are filled may place their name on a waiting list and will be notified when a room is available. If there are no patrons waiting for available rooms, occupants are invited to use the room beyond the two-hour allotment.

4. The study rooms are for the purposes of quiet study and discussion. The study rooms are intended for use by up to a number of people not to exceed each room’s seating capacity. The room seating capacity is a fire code requirement and will be enforced.

5. Furniture may not be brought into or removed from a study room without approval from Library staff.

6. Food and drink are permitted in accordance with the Deerfield Public Library Public Behavior Policy.

7. Study rooms are covered by policies regarding unattended children. Children under the age of 9 may not utilize rooms without an adult.

8. Study room users must keep noise levels to a minimum so as not to disrupt other Library users. If the noise level becomes disruptive to others, the study room occupants may be asked to vacate the room.

9. The Library will not provide storage for patrons using the study rooms.

a. Patrons may not leave their possessions in a study room during their reservation time to get lunch, run an errand, or leave the building for any other reason.
b. Patrons who leave the room unattended for more than 15 minutes will forfeit their room.
c. Items left behind will be placed in the Library’s lost and found.
d. Patrons may leave the study rooms to find Library materials or seek assistance from Library staff. However, the Library does not assume responsibility for the security of private materials or equipment.

10. Study rooms are available during Library hours of operation.

11. Patrons who use the study rooms are expected to leave the rooms in their original order, free of trash. 12. Failure to abide by the policies and rules established for study rooms will result in suspension or termination of an individual’s study room privileges.

Re-approved by the Board on March 18, 2015

In support of its mission to encourage lifelong learning and personal growth in a welcoming environment, the Library permits tutoring on the premises in accordance with this policy. The intention is not for the Library to be used as a classroom or place of business for tutors to work from, but as a safe and quiet workspace for students to receive instruction. The Library does not sponsor, recommend, or assume liability or responsibility for the work and/or activities of tutors who use Library space.

Tutors, students, and parents are expected to observe the following guidelines:

  • All arrangements must be made between the tutor, student, and parents. Library staff will not deliver messages or help find a tutor.
  • Tutors are encouraged to use the study rooms on the main and lower levels. Study rooms must be reserved at one of the public service desks, and tutors, students, and parents must abide by the Study Room Policy.
  • The Youth Services Department is intended for the use of children ages birth through 8th grade and their parents or caregivers. If the student falls into that age range, it would be appropriate to use one of the study tables in the Youth Services department. Tables can neither be reserved, nor can the expectation be made that others will be asked to move to accommodate a tutoring session.
  • The main lobby area, magazine area, Teen area, and Preschool Pavilion on the main level, and the Computer Lab, adult computer area, and the Quiet Area on the lower level should not be used for tutoring sessions.
  • In some circumstances, it may be appropriate for tutors and their students to use the computer lab or other computer terminals.
  • Tutors are permitted to use the Library during any of its hours of operation, Recurring tardiness at closing time may result in restriction or loss of library privileges. Tutors and students must bring their own supplies.
  • If tutors offer food or treats as an incentive or reward, it must be consumed only in designated areas of the Library.
  • Tutors may not publish or distribute advertisements or letters indicating the Library as their place of doing business or otherwise imply Library sponsorship of their activities. Tutors may not advertise their business in the Library.
  • Library staff is happy to assist tutors and their students as they would any patron; however Library staff must be available to all people who come into the library for help.
  • Tutors are responsible for the behavior of their student during the session. It is preferred that the caregiver of children under 9-years-old remain in the Library while their child is being tutored.
  • Tutors and students must follow the Library Patron Policy, including ensuring that conversations and instruction are not loud enough to distract other library users, and limiting cell phone use to the designated areas. Additionally, tutor and student belongings and use of space should not interfere with easy access through the Library or other Library users. Students and tutors must be in possession of their belongings at all times.

Approved by the Library Board on June 19, 2013

Revised and approved March 18, 2015

The Deerfield Public Library strives to provide a welcoming and safe environment for all visitors.

While the Library is especially concerned for the safety of children and vulnerable adults on Library property, the Library does not act in loco parentis (in place of parents), and Library staff are unable to provide parental-type oversight or guidance to children or vulnerable adults. A parent, legal guardian, teacher, custodian, or caregiver is responsible for monitoring the activities and managing the behavior of children and vulnerable adults during their Library visits.

A vulnerable adult is defined as someone who reasonably appears functionally, mentally, or physically unable to care for themselves and should not be left alone in the Library including at programs. This includes adults who need staff help beyond assistance with normal Library services.

Staff cannot assist with tasks related to personal care.

Children 8 years of age and younger must be accompanied and directly supervised at all times by a parent or other responsible caregiver. Older children are welcome to use the Library independently, however, responsibility for minors using the Library rests with the parent/guardian. Children are subject to Library rules and policies regarding behavior.

Some Library programs require the caregiver to accompany the child during the program. For all other library programs, caregivers of children eight years of age and younger must remain in the Library and readily available.

The Deerfield Public Library staff is committed to helping patrons with activities related to the Library. However, staff cannot, nor is it their responsibility to serve as babysitters, teachers, or disciplinarians.

The Library is an open, public building, and the well-being and safety of young children left alone or unattended is a serious concern. During Library hours, when the safety of an unattended child or vulnerable adult is in doubt, Library staff will attempt to contact the caregiver before calling 911. In the case of an immediate safety concern, staff will contact 911 immediately, and then attempt to contact the caregiver. Staff will stay with the person until help arrives.

In the event that a child under the age of 13 or a vulnerable adult is still at the Library after the Library closes to the public, the Person In Charge and at least one other staff member will wait up to 15 minutes before contacting 911. For their protection, children under the age of 13 and vulnerable adults not picked-up 15 minutes after the Library closes, will be placed in police custody for their protection. Attempts will be made during that 15 minutes to reach a caregiver or parent, but in no instance will staff take anyone home. If at any time staff are concerned for the safety of the child or vulnerable adult, they will contact 911 immediately.

Revised: November 20, 2019

The Deerfield Public Library prohibits the carrying of any weapon, as set forth and defined in ILCS 720 5/24.1, whether openly, concealed or partially concealed, in the library building or on library property. In conformance with State Statute, the Library will post at all entrances to the building, driveways, and parking areas of the Library the required signs as approved by the State Police. Any violators will be reported to law enforcement and prosecuted to the fullest extent of the law.

Approved by the Library Board December 18, 2013
Reviewed and approved April 15, 2015

The Deerfield Public Library provides free Wi-Fi access to the Internet. By connecting to and accessing the internet through the library’s wireless network patrons expressly agree to the terms and provisions contained in this policy.

Appropriate Use

Users of the library’s wireless network are responsible for conducting themselves in a legal and responsible manner.

Examples of Illegal use include, but are not limited to:

  • Violating an existing State or Federal law
  • Attempting unauthorized access to any computer systems inside or outside the network
  • Unlawful communications, such as child pornography and threats of violence
  • Intentional distribution of malicious computer software including viruses and malware

Wireless network users shall not interfering with the use by others or attempt to interrupt Wi-Fi services. In addition users should not attempt to obtain or disclose private/personal information of another user.

Privacy and Security

The Deerfield Public Library does not collect or maintain records that could compromise the privacy of Wi-Fi users. Electronic communication by its nature though may not be secure and users should not assume any level of privacy while using this service. Each user should exercise caution when accessing the internet and transmitting and/or receiving data.

The library strives to provide safe internet access for the public by implementing new technologies and best practices such as “client isolation” which prevents connected devices from communicating with each other. We cannot however guarantee any level of security for our users. The library assumes no responsibility for any damages that might occur to patron hardware, software, or personal data while connected to the wireless network.

The Internet provides many valuable resources and in the spirit of our mission statement we do not use any sort of content filtering software on our Wi-Fi connection. Users should be aware that not all information available on the Internet is accurate and some material may be considered offensive or disturbing.

Service to Minors

The Deerfield Public Library does not filter or block internet content on our wireless network. It is the responsibility of parents or caregivers to monitor internet behavior of users who are minors.

Policy Enforcement

Any user who is found to be in violation of the Wireless Internet Agreement is considered in violation of the Patron Behavior Policy. Internet access and use of other library resources may be suspended for a specific time period.

Users who perform illegal activities while connected to the wireless network may also be subject to prosecution from the appropriate authorities.

Approved March 18, 2015

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